POLICY OF STICHTING MOVEMENT ON THE GROUND
Stichting Movement on the Ground with registration number RSIN: 855840171
(“the Foundation”) is a Foundation created under the laws of the Netherlands. The Foundation was established by notarial deed on [17 December 2015], in order to create a platform to support humanitarian projects.
The legal shell of a foundation has been chosen for purposes of maintaining optimal legal certainty, good and transparent operational management and to safe-guard an independent and non-profit character, whereby the support of projects within the aim of the Foundation is secured. A copy of the articles of association is included in attachment 1.
Objectives of the Foundation
The objects of the Foundation are to support victims of humanitarian crises, as well as all that is directly or indirectly connected therewith or may be conducive thereto, all to be interpreted in the broadest sense, if in the general interest.
The Foundation seeks to realize its objects inter alia by:
- Providing material and immaterial support to people in distress;
- Support of other initiatives;
- Protecting and contributing to local economies and environments.
The Foundation has developed its statutory objects further in the following mission statement:
The Foundation examines a situation and identifies needs not being met within a specific humanitarian crisis. The Foundation aims to fill these needs by activating a network of logistical, financial and structural partners and to provide these needs thoroughly and without hesitation.
The Foundation is a platform of cooperation and support towards smaller micro charities to help meet their evolving needs as a crisis unfolds. The Foundation aims to provide structural and practical donations to existing initiatives and to increase public awareness about these efforts. The Foundation believes a full response can only be achieved if small and large NGO’s and entities work within a cooperative environment.
Where possible the Foundation strives to introduce innovations in the field of energy and environment to the humanitarian response as a whole. Protecting and contributing to local economies and environments lessens the lasting impact of a crisis and creates an atmosphere of community.
The abovementioned objectives and mission statement serve the general interest.
The Foundation is a non-profit organization. It does not have the objective to make profits with its charitable activities.
The Board Members are the following persons:
- C.D. MacGregor, [treasurer];
- J.C. de Mol, [boardmember]; and
- D.C. Ingham, [boardmember].
(Together they are referred to as the “Board” and individually as “Board Members”)
The Board shall at all times have at least three members. A decision can only be taken by a majority of the Board.
The Board Members, and thus the Foundation, operates independently from the donors and / or beneficiaries of the Foundation.
The Board Members are not entitled to a remuneration from the Foundation in respect of fulfilling his/her duty as a Board Member, except for a refund of out-of-pocket expenses necessarily incurred in fulfilling their obligations as a Board Member as long as these are reasonable and non-excessive and a non-excessive attendance fee.
The funds of the Foundation shall be formed by gifts and donations, subsidies, bequests and legacies.
At the moment, the equity of the Foundation has been formed by donations. It is the intention of the Board to actively raise additional funds through donations. The Board amongst others intends to create awareness of their projects by means of reaching out to their social network, making press statements and through internet (social media etc.) Donations will be done through a secure paymentplatform on the website. There will also be an Ideal payment possibility. Creditcard payments will be done through the online payment service provider Buckaroo. Donors receive a confirmation mail after their donation. Donors kan also transfer moneyr to the bankaccount of the Foundation. There will be at least one annual Fundraiser event.
The expenses of the Foundation, including the expenses that will be made for fundraising, will be in reasonable proportions to the grants made in accordance with the purpose of the Foundation.
As of the establishment of the Foundation and in line with its long-term objective the Board has committed itself to keep any funds received in a conservative way. Therefore, any funds that are received and not immediately spent on the aforementioned objectives, are kept on an interest bearing bank account at Rabobank. If funds are invested, the investments should bear no to low risks. The Board does not intend to keep (substantial) funds as an endowment.
Appropriation of funds
The Foundation has the intention to ultimately spend all gifts received and possibly other (net) income, to reach its object, being to support victims of humanitarian crises.
The donations made by the Foundation may be made in the form of one-time donations (including donations in kind) or long-term benefits. The Board does not wish to commit the Foundation in advance to a specific form of use.
The Foundation will also support other initiatives that are active in line with the objective of the Foundation. Each Board Member may propose an initiative that can be supported by the Foundation. The Board will decide by majority of votes on the proposals of the respective Board Members. It is the intention of the Board to develop a selection system in view of initiatives that can be supported in order to make sure that funds of the Foundation will be spent in line with the objectives of the Foundation. Furthermore, the Board intends to set up an evaluation system for donations made.
The Foundation will not hold more funds than necessary for the continuity of the activities of the Foundation.
Activities / Envisaged policy for 2016 / 2017
At the moment, the activities of the Foundation are aimed at increasing the well-being of people that arrive in Europe from distressed areas in the world. The Foundation aims to fill gaps that exist in the humanitarian aid that is already provided by means of supplying goods and or services that are desperately needed. In this regard the Foundation will also support an internet platform which aims to gather goods that are desperately needed in areas where there is a humanitarian crisis.
The Board does not exclude that other initiatives will be supported throughout the aforementioned period.
Administrative and financial affairs
All income and expenditures are administrated meticulously by the treasurer / vice president of the Foundation. The administration will show specifically the refunds of expenses to the Board Members, the expenses relating to the (raising of) funds and the management of the affairs of the Foundation and the equity of the Foundation.
Any payments should be approved by [the Chairman and the Treasurer] of the Board for the respective year. Financial statements are drawn up annually and are subject to the approval of [the auditor] and the annual general meeting of the Board. These financial statements are published on the website of the Foundation within six months after the end of the relevant financial year.
A thereto appointed secretary will draw up minutes of every annual general meeting and of ordinary meetings of the Board. In addition, all related documents will be administered meticulously by the secretary.
The foundation strives to have no contract workers on the pay roll. Anyone who works for the Foundation invoices the Foundation based on the hours spent on the work. Anyone that invoiced the Foundation needs to have a valid VAR statement.
The Foundation will file a request with the Dutch Revenue Service to be qualified as a public welfare institution (“Algemeen Nut Beogende Instelling”).
The Foundation does not carry on an enterprise. It is therefore not necessary to file corporate income tax returns on a yearly basis.
The president of the Board shall annually draw up a report describing all carried out projects and related information. This report will be published on the website of the foundation annually.